Policy key definitions:
- “I”, “our”, “us”, or “we” refer to the business, [Business name & other trading names].
- “you”, “the user” refer to the person(s) using this website.
- GDPR means General Data Protection Act.
- PECR means Privacy & Electronic Communications Regulation.
- ICO means Information Commissioner’s Office.
- Cookies mean small files stored on a users computer or device.
Processing of your personal data
Under the GDPR (General Data Protection Regulation) we control and / or process any personal information about you electronically using the following lawful bases.
Lawful basis: Consent
The reason we use this basis: We only ask for opt in consent to receive our newsletter
We process your information in the following ways: We upload your email adress, first name and surname to our our Email Marketing Software provider in order to send out your newsletter.
Data retention period: We will continue to process your information under this basis until you withdraw consent or it is determined your consent no longer exists.
Sharing your information: We only share your personal information with third parties in order to send out our newsletter.
If, as determined by us, the lawful basis upon which we process your personal information changes, we will notify you about the change and any new lawful basis to be used if required. We shall stop processing your personal information if the lawful basis used is no longer relevant.
Your individual rights
Under the GDPR your rights are as follows. You can read more about your rights in details here;
- the right to be informed;
- the right of access;
- the right to rectification;
- the right to erasure;
- the right to restrict processing;
- the right to data portability;
- the right to object; and
- the right not to be subject to automated decision-making including profiling.
You also have the right to complain to the ICO [www.ico.org.uk] if you feel there is a problem with the way we are handling your data.
We handle subject access requests in accordance with the GDPR.
Some cookies are required to enjoy and use the full functionality of this website.
We do not store any personal information in cookies on this site. The following is a list of all the cookies in use on the website and what they do.
|PHPSESSID||This enables the site to ‘remember’ you across pages. For example, changing a setting on one page with this cookie enabled will affect the whole site and not just the individual page.|
|These are created by the platform software. We do not use these files and they do not contain any personal information.|
|These cookies are automatically created so that you can set whether you want to allow (any additional) cookies on the site. These contain cookie preferences only.|
|These are Google Analytics-related cookies that enable us to collect anonymous data about, for example, where our website visitors are coming from (e.g. search engines, links from other sites), how many visits users are making, and the length of time spent browsing the site. None of this information would allow us to identify you.|
If you want to opt-out of using cookies on our site (which may break certain functionality) you will need to clear the cookies associated with the site and disable cookies in your browser. You can find information on how to do so here.
Data security and protection
We ensure the security of any personal information we hold by using secure data storage technologies and precise procedures in how we store, access and manage that information. Our methods meet the GDPR compliance requirement.
Transparent Privacy Explanations
We have provided some further explanations about user privacy and the way we use this website to help promote a transparent and honest user privacy methodology.
Email marketing messages & subscription
Under the GDPR we use the consent lawful basis for anyone subscribing to our newsletter or marketing mailing list. We only collect certain data about you, as detailed in the “Processing of your personal date” above. Any email marketing messages we send are done so through an EMS, email marketing service provider. An EMS is a third party service provider of software / applications that allows marketers to send out email marketing campaigns to a list of users.
Email marketing messages that we send may contain tracking beacons / tracked clickable links or similar server technologies in order to track subscriber activity within email marketing messages. Where used, such marketing messages may record a range of data such as; times, dates, I.P addresses, opens, clicks, forwards, geographic and demographic data. Such data, within its limitations will show the activity each subscriber made for that email campaign.
Any email marketing messages we send are in accordance with the GDPR and the PECR. We provide you with an easy method to withdraw your consent (unsubscribe) or manage your preferences / the information we hold about you at any time. See any marketing messages for instructions on how to unsubscribe or manage your preferences.
Our EMS provider is Constant Contact. We hold the following information about you within our EMS system;
- Email address
- I.P address
- Subscription time & date
- First and Last Names
Right to be Removed
If you would like your data to be removed from our lists at any time, simply email firstname.lastname@example.org and we will arrange for this to be done within 48 hours.